The integrity & quality of data has got direct bearing on the successful implementation of Material management/Maintenance initiatives. Quality of purchase process is highly influenced by quality of master data the organization is possessing. Companies have benefited by having association with Grihasoft for successful material & maintenance management initiatives.

Grihasoft works with eProcurement/EAM implementation companies, suppliers, manufacturers and supply chain integrators globally. Grihasoft has got pioneering expertise in providing data service solutions for in different industrial sectors, like oil & gas refineries, petroleum, chemicals, Manufacturing, IT products, office supplies, Steel, Power utilities etc.

Data Audit:

The Material holding cost forms the significant part overall operating expenses in the context of manufacturing/processing industries. The materials can be segregated as direct & indirect materials; whereas it’s easy to control direct materials coming directly from BOM (Bill of material) managing the indirect materials is highly challenging & unpredictable. In this context the integrity of material master holds the key for effective maintenance & material management. The discrepancies/errors in the quality of the data have huge impact on the supply chain cost in terms of excess inventory, duplication of efforts. Hence periodical diagnosis of data quality is imperative exercise which an organization should undergo.

Grihasoft has got pioneering expertise in diagnosing the health of data & providing the roadmap for improving the overall data quality. Data audit requires experienced well versed domain expertise in digging out hidden issues in the data which Grihasoft has in its engineering skill repository.

The data audit shall evaluate completeness of data-Quantitative data analysis i.e. data fill rates, Duplicate item issues, inconsistencies in UOM, Conversion factor & Cost. Secondly data audit shall also evaluate Qualitative judgment of data like extent of consistencies in description, Part number formatting, different item numbers to same part numbers etc.

Benefits of Data audit:

• Complete data quality diagnosis.
• Comprehensive qualitative & quantitative information of issues concerning about data quality.
• Approximate indication towards extent of duplicates in client input.
• Provides the road map for data improvement process.

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MRO Data Management:

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Classification:

Hierarchical Classification is the first step towards proper spend analysis. Grihasoft has developed right kind of proven domain expertise & content process knowledge to deliver high quantum of deliverables with quality nearing to 100% in a comparatively short span of lead time.
Classification & coding can be done to either global schema like UNSPSC, eClass, SMD, MESC, ECCMA, or to custom build proprietary schemas.

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Cleansing:

High quality cleansed engineering data shall enhance quality of purchasing decision. This is because cleansed data shall provide purchaser with following due to greater amount information extracted, abbreviations expanded, Manufacturer & vendor names normalized, and data being absolutes rationalized & normalized.

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Enrichment:

The input description from Legacy data may not be complete for all the items, & at times there shall be additional scope for improvement in the quality of description. The enrichment process shall ensure extraction complete information for procurement process & in building complete quality long & short descriptions.
The process of enrichment shall involve in extracting data from additional Legacy data, transactional data & Web scraping. Beyond the major value addition shall be ensured in the through physical plant walk down process in the client location itself.

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Benefits of Content Services:

• Elimination of duplicates in the client item master.
• Easy and accurate identification of materials.
• Complete rationalization & normalization of data.
• Appropriate sourcing information.
• The solid long description can be parsed & mapped into any customized templates or pre-defined attribute.
• Ready to use short description for SAP, ERP or any Material management system implementation initiative programs.

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Maintenance Management Services

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Compliance data management

Compliance to Restriction of Hazardous Substances Directive (RoHS) and REACH directive is an imperative comply to all Manufacturers, vendors and others who directly or indirectly deal with electric and electronic manufacturing, distribution and other associated services. This would require all of them to go through tedious documentation process to plan, organize, gather and document the compliance requirements.

Grihasoft offers pioneered RoHS data collection services with its proven expertise and experience in the domain of RoHS and REACH documentation related process. Our RoHS experts from Electronics and Chemical domain background would perform data collection activity like sourcing the material disclosure sheets, calling the manufacturers on behalf of the client to secure information/documentation pertaining ROHS compliance details.

The information gathered from calling, manufacturer provided documentations, URL search will be extracted and collated in the standard RoHS and Restricted/REACH reportable templates with necessary vetting documentations from Manufacturer and other necessary documentations will be submitted.

Besides the input descriptions, Manufacture name and Part number will be Cleansed and Normalised.

Grihasoft would execute RoHS data collection projects in versatile custom specified volumes on time bound basis.

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Data Aggregation

Supplier data aggregation through a Grihasoft managed web-portal, for Supplier enablement

• Collection of Supplier information through a self-service, do-it-yourself portal
• Collection of most current contact details, location details, banking details and taxation details
• Secured web portal (with SSL certificates) and individually assigned user names and passwords for each Supplier
• Detailed status dashboard, Reports on campaign status and customizable alerts

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Bill of Material preparation

BOMs are used to identify and enlist all the components that are required to produce a given product of a given version Grihasoft helps to verify and create Bill of Materials for newly added materials and equipment.

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SPIR

Grihasoft helps to verify and create “Spare Parts List and Interchangeability Record” (SPIR), to obtain and maintain the spare parts information of equipment from suppliers in a uniform format.

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